Glossary

People

Participant: Anyone attending an event: they hold a ticket and sign up for sessions.
Game master or host: The person running a session. Hosting isn’t a role: any participant can host.
Managed participant: Someone who attends without an account of their own, like a child. Their responsible participant holds their ticket and acts for them.
Owner, admin, organizer, member: The four roles in an organization. See Roles and permissions.

Organization or group: A convention team, club or store that runs events. Organizers call it an organization; participants see it as a group.
Event: Something an organization runs, from a start date and time to an end. A weekend convention, or a season of club nights.
Event day: A calendar date the event runs on, in the event’s timezone.
Event status: Where the event stands publicly: Draft, Published, Active, Completed or Cancelled. See Event status.
Resource: A table, room or virtual space a session runs in.

Ticket: Entry to an event for one person. Needed to sign up for sessions and to host them.
Ticket type: One thing an event sells or gives away, like “Weekend pass” or “Saturday”. Free or paid.
Full-event ticket: A ticket that admits its holder every day of the event.
Day ticket: A ticket that admits its holder only on the days it names.
Event capacity: The most tickets an event sells, across all ticket types.
Issued ticket: A ticket an organizer created by hand: a comp (given free) or a manual sale (paid outside the platform).
Assign: Giving a ticket you hold to a managed participant, someone without an account. Only on ticket types the organizer allows. See Tickets for people without an account.
Transfer: Moving a ticket to another person’s account.
Give up a ticket: A holder cancelling their own ticket. Not refunded.
Cancel a ticket: An organizer taking away a ticket’s admission. Not refunded either.
Check-in: Letting a ticket holder in at the door, once per event day.

Session: One game, workshop or panel at an event, with a host, a time and a set number of seats.
Draft session: A session only the organizers and its host can see.
Published session: A session on the public schedule.
Unscheduled session: A session without a date and time yet. Visible, but nobody can sign up.
Drop-in session: A session with no seat limit and no signup. People with a ticket for that day just show up.
Description: A session’s or event’s short summary, up to 280 characters.
Additional Information: A session’s full write-up.
Call for sessions: An invitation for game masters to propose sessions for an event.
Proposal: A game master’s answer to a call. Accepting it creates a draft session.

Enrollment: A participant’s seat in a session, or their place on its waitlist.
Waitlist: The queue for a full session. When a seat frees up, the person who has waited longest gets it automatically.
Enrollment phase: Who can sign up right now: Not started, Hosts first, Limited, Open or Closed.
Daily pick limit: How many sessions one participant can hold per event day while enrollment is Limited.
Cancel enrollment: A participant giving up their own seat.
Cancel session: An organizer calling a session off for everyone. Different from cancelling an enrollment or a ticket.
Cancellation count: How many times a participant has cancelled their seat in one session. A reliability hint for organizers.