Manage enrollments

The overview

Open the event and go to Enrollments. At the top: total Sessions, Enrolled, Waitlisted, Cancelled and Unique Participants.

Two tabs:

• by Sessions: each session with its host, capacity, and enrolled, waitlisted and cancelled counts.
• by Participants: each enrollment, with the participant, session and status.

Search and sort either tab.

A session’s roster

Select a session to see its roster:

• Status: enrolled or waitlisted.
• Contact: email and Discord, if the participant agreed to be contacted. Otherwise No consent.
• Notes: what they told you when signing up.
• Participant Information: bio and RPG preferences, also visible to the session’s host.

People without an account show Responsible: and the name of the person who manages them.

Cancellation count

Cancelled 2x next to a participant means they’ve signed up for this session and cancelled more than once. Use it as a reliability hint. Only their own cancellations count, not ones caused by a cancelled ticket or session.

Read-only

Rosters are read-only. You can’t add, move or remove people here. To change who’s in a session:

• Make room: raise Max Participants. New seats go to whoever signs up next, not to the waitlist.
• Remove someone: cancel their ticket, which withdraws their seats. See Manage sold tickets.
• Call it off: see Change or cancel a session.

There’s no roster export yet. Use the attendee export instead. See Attendees.