Create and edit sessions

Create a session

1. Open the event and go to Sessions.
2. Open Add New Session and fill in:
   • Session Title and Session Type: Game, Workshop, Panel, Tournament or Other.
   • Status: leave it on Draft.
   • Description: one or two sentences, up to 280 characters. The hook people see on the schedule.
   • Start Time and End Time: optional now. You can place it later in the schedule builder. A session can’t run longer than 12 hours.
   • Needs a table or room: on if it can’t run without one. See below.
   • Resource: optional now.
   • Session Host: only people with a confirmed ticket are listed. Or No specific host.
   • Min Participants and Max Participants.
   • Game System and Additional Information: the full write-up. Supports Markdown.
3. Select Create Session.

To add genre, experience level, content warnings, materials and a cover image, open the session after creating it. They’re under Session Content.

Edit a session

Open the session, change what you need and select Save Changes.

The session’s host can edit the game details too: system, genre, experience level, warnings, materials, cover image and Additional Information. Title, description, time, table, seats and status stay with you.

Seats

• Max Participants set: a capped session. People sign up, and a waitlist forms when it’s full.
• Max Participants empty: a drop-in session. No signup, no seat limit: people with a ticket for that day just show up.

Needs a table or room

Turn this on for sessions that can’t run without a place. A session that needs one can’t be published until it has one. Turn it off for things like a walking tour or an open play area.

Host warnings

If a host has no ticket for the event, or their ticket doesn’t cover the session’s day, you see a warning on the session and next to their name in the list. Fix it before you publish: assign another host, move the session, or issue them a ticket.